Zenon Group is a global multi-disciplinary engineering group delivering consultancy, fabrication, and contracting services across the MEP, Structural, and Civil Engineering sectors throughout North America, Europe, and the UK. Working across a diverse range of sectors including commercial, residential, healthcare, institutional, industrial, and mixed-use developments, Zenon Group is committed to delivering innovative, sustainable, and technically driven solutions for the built environment.

As our UK Consultancy division continues to expand, we are looking to welcome a driven UK Group Admin Coordinator to support the growth of our multi-disciplinary engineering teams and help strengthen our presence across the UK market.

Zenon prides itself on offering its employees a unique opportunity to be in charge of their own future. We provide the tools, support, and flexibility required to grow your career at your own pace, and with this opportunity you will be encouraged to take ownership of your development while being supported by experienced leaders and mentors along the way.

Key Responsibilities

Manage day-to-day office administration, including correspondence, filing, document management, and office supplies.
Coordinate meetings, travel arrangements, and company events.
Maintain company databases, CRM systems, and client contact records.
Assist with onboarding administration, health & safety documentation, and general office coordination.
Coordinate the preparation, formatting, and submission of proposals, tenders, PQQs, and Expressions of Interest (EOIs).
Maintain and update proposal templates, project profiles, staff CVs, capability statements, and bid documentation.
Track proposal deadlines and ensure all submissions are completed accurately and on time.
Maintain a bid pipeline, submission register, and proposal library.
Support the preparation of presentations, marketing materials, and award submissions.
Travel between offices (London, Cambridge, Ipswich and Darlington) will be required as part of this role (Travel will be reimbursed)

Skills & Experience

Experience within an engineering consultancy, building services, construction, architecture, or professional services environment is an asset but not required.
Strong written communication and document preparation skills.
Excellent organisational and time-management abilities with the capability to manage multiple deadlines.
High attention to detail and accuracy in document production and administration.
Proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
Ability to work independently while collaborating effectively with multidisciplinary teams.
Experience with Adobe Acrobat, InDesign, or other proposal and marketing software would be advantageous.
A positive attitude, strong work ethic, and willingness to support a growing engineering consultancy.

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